HomeGolf Day Tool FAQs - Event Organisers And Golfers

Golf Day Tool FAQs - Event Organisers And Golfers


Have you watched the Golf Day Video Tour demo?

 

Example Screenshots and explanation of features and functionality.

 

You can use the tool for free if you are a registered user of the site, so why not login and give it a try? If you are already logged in then simply click on Create Golf Day and start organising your golf society day or company golf day the easy way!

 

How does the Golf Day tool work?

The Golf Day Planner is a free to use set of online tools that make organising a society golf day, or a day or weekend golf break for you and a group of friends easier, quicker and cheaper than ever.

 

Why spend hours ringing or emailing everyone, when in 5 minutes you can setup a golf day, emails some friends and email a list of convenient golf clubs your requirements. Then all you have to do is sit back and wait for their quotes to come in. Because golf clubs know they are competing against other clubs for your business, you can be assured they will give you a good price.

 

Finally, you can organise a running order for the day. Our tool will even perform a random draw for the day to stop everyone arguing about who is teeing off first or last! Oh, and just for that extra special touch it will email all registered attendees personalised door-to-door directions to the event!

 

Will this save me time and money?

Yes, definitely. Think about how much time and money you waste finding golf club details, arguing about which location and which golf club to play, filling in different booking request forms, phoning and emailing friends and clubs with different dates. With us it’s simple. Complete one requirements form and send it to many friends and golf clubs. Let their responses build your golf day for you! Then you decide which club to choose based on its response, your friends’ votes and your needs. It’s easy, fun and free to use!

 

Can I use it outside the UK?

At the moment the golf course database is only for the UK, but we will be adding more countries soon.

 

Does it cost anything to use?

No the golf day planning software is completely free of charge for event organisers and golfers to plan their golf days.

 

I am organising a society golf day is this going to help?

Oh yes! And not just for this golf day, but for every golf day you’ll ever organise. For once you have setup a golf day and users are registered on the website; it is very easy for any authorised user to create the next golf day using the previous event’s details.

 

Can I use it for a Corporate Golf Day?

Yes definitely! The system has been designed to be flexible enough to meet the demands of someone organising or planning a company golf event. If you are planning a corporate golf event, then we would recommend you first define your requirements and get some quotations from a number of golf clubs. Once you have chosen the venue for the day you can then add further information and start to email your invitations. Each invitee who responds will see a web page with all the event details. This includes; your contact details so they can ask you any questions; who else is coming and personalised door-to-door instructions (if they enter their postcode). It makes your corporate golf event more fun by allowing people to interact before and after the event; and it saves you time chasing people up for responses and answering the same questions as you can see instantly who is coming and can send reminders. You can also add new invitees at any stage. It also helps make your golf event last even longer by creating a stronger relationship with your clients by encouraging continued interaction using the website’s features.

 

What is the difference between a Private and a Public Golf Day?

When you create your event you can specify whether it is a Public or Private event. You can also change the status at anytime. A Public event is listed in the Golf Day Directory on the website and any website user can contact the organiser to get invited to an event. A private event is only accessible by a private link sent by the organiser.

 

How many players do I need to use this tool? Can I use it to just book a 4 ball?

Whilst the tool will work to help you book a 4 ball, it is really designed to help groups get better prices and make it easier to manage the logistics of organising a golf day. Most golf clubs only offer discounts if groups are larger than 12 people.

We would recommend you use this tool if you have 8 or more people in your group as some clubs will give you a reasonable discount and if you are also looking to book accommodation then a booking for 8 or more is big enough to warrant some special attention by the potential venue.

 

Can I re-use the golf day information for my next golf day?

Yes, some of it – we are creating even more tools to make this even easier. Right now the best way to do this is to create a group for your society or company. That way next time you organise an event you can invite the whole group in one click!

 

When do I have to confirm the final number of participants?

This will vary from golf club to golf club. We recommend that you email or phone the golf club at least a week in advance.

 

What if the final number of players changes?

Then let the golf club know by email or phone as soon as possible and ideally try and find a last minute replacement to make up the numbers. (We are almost always happy for an impromptu round of golf …if someone else is paying!). Whether the golf club actually charges you for the green fees, and food if applicable, for your booking will depend on the golf day booking terms and conditions of that particular club and also the notice period you have given them. Many clubs do not mind the odd no-show and reduce their fees accordingly; some do not. Others will still charge for food, especially if it has been specially ordered. The easiest way to deal with this is to take a sizable deposit from each golfer prior to the event to ensure your costs are covered.

 

How do I pay for the Golf Day once it is booked, can I pay online?

Once you have successfully completed a booking, the golf club will receive an email with your personal details on it. You can then make arrangements to pay any initial deposit and subsequent payment arrangements directly with the club.

 

Can I substitute a player? Can I add invitees at any time?

Yes you can remove and/or invite new players at any time up to the date of the event.

 

When do I need to finalise my booking by?

This will depend on the golf club’s terms and conditions of booking. The golf club should have explicitly stated this on the booking form and/or in their standard golf day terms and conditions.

 

When do I need to pay the golf club by?

This will depend on the golf club’s terms and conditions of booking. The golf club should have explicitly stated this on the booking form and/or in their standard golf day terms and conditions.

 

What happens if the weather is bad? Will my booking get cancelled and can I get a refund?

If the weather is looking back then please email, or better still, telephone the golf club as soon as possible. The golf club’s wet weather policy should be stated on the golf club’s terms and conditions of booking.

 

What new features are planned? How do I suggest some new ideas?

We have setup a Golf Day Tool Feedback Forum for all users, event organisers and golf club representatives. Please drop us a line here with your likes and dislikes, issues, bugs and ideas for new features and functionality.

 

Will you be adding a facility for golf societies to record their results, statistics and match history as well as publishing future events?

Yes, we plan to do this very, very soon after launch.

 

When do golf clubs see my personal information?

Only successful golf clubs that you have made a booking with are provided with this information.

 

What happens if golf clubs can only provide some of the services I require?

You do not need to book everything through a golf club. You can organise other items such as golf balls, golf prizes, golf merchandise directly yourself. In instances where an event organiser has specified the need for some of these additional items then we will try and put you in touch with some of our recommended suppliers to provide these services so that you get the very best price and quality.

 

What happens after the event?

You can create a “Group” for your golf society or company; and everyone can upload photos, videos and blog and comment about the fun they had that day. You can also add your reviews about the golf club so that other event organisers can benefit from your experience when considering that golf club as a venue.

 

Is there a limit to how many clubs I can email?

Currently there is no limit.

 

Is there a limit to how many players I can invite?

There is no limit on our system; of course there is probably a limit to the numbers of rounds a club an support in one day!

 

Need Further Help?

There are a wide range of services we can provide you to help you market your golf club. Contact us: feedback@saveamillionshots.com Tel +44 208 977 4465

 

Golf Clubs

If you are unsure how to use this tool or have any questions not covered below then email feedback@saveamillionshots.com or call us on Tel +44 208 977 4465. Or why not watch this Golf Day Video Tour demonstration?

 

Event Organisers and Golfers

If you are unsure how to use this tool or have any questions not covered below then email feedback@saveamillionshots.com or call us on Tel +44 208 977 4465. Or why not watch this Golf Day Video Tour demonstration?

 

You can use the tool for free if you are a registered user of the site, so why not login and give it a try? If you are already logged in then simply click on Create Golf Day and start organising your golf society day or company golf day the easy way!

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